endorsedOngoing

ACIMS Centralized Information Management System for Aston Group

Services Covered:

Custom Software Development • Mobile Application Development

Industry

Construction

Duration

123 months

Budget

Confidential

Start Date

1 May 2016

Team Size

11-15 Employees

Engagement Model

Nearshore

Project Capability Score (PCS)

81/100

Strong

Project Capability Score (PCS) estimates how capable RichBrains is of successfully delivering a project like this, based on its past experience, track record, and ability to handle similar work. Learn more about PCS

Client

Aston Group

United Kingdom

Project Summary

RichBrains has developed Aston Group's centralized information management system (ACIMS), a custom HR system, mobile engineering tools, and multiple integrations to consolidate siloed systems. The multi-year engagement delivered measurable efficiency gains (notably reductions in manual workload and job hours) and has been managed through Scrum initially and Kanban later to prioritize ongoing improvements. Communication was maintained through virtual meetings, email, and messaging apps, and the client highlights the vendor's expertise, cost-effectiveness, and strong customer service.

Key Challenges

Develop a centralized information management system and data repository for Aston Group
Integrate and consolidate existing siloed systems and applications under a single platform
Develop a customized HR system
Deliver ACIMS Connect to demonstrate compliance with building safety principles including the Golden Thread
Digitize delivery and facility management processes to improve service delivery
Enhance data sharing with clients, subcontractors, and materials suppliers via robust integrations

Project Deliverables

Stock Management System (MVP)
Project Management System with configurable workflows
Engineer's Android tablet app (ACIMS Mobile)
Client's Cabinet portal
Subcontractor's Cabinet portal
HRM system
ACIMS Connect integrations

Project Solution

RichBrains designed and implemented Aston Group's ACIMS platform, delivering a Stock Management MVP in under three months and building a Project Management System with configurable workflows. They developed an Android tablet app for engineers, client and subcontractor portals, a custom HRM system, and multiple system integrations (ACIMS Connect) to consolidate siloed applications. The team used Scrum initially and later transitioned to Kanban to manage prioritization and delivery of new features and requests.

Project Outcome

Delivered ACIMS, ACIMS Connect, HR system, ACIMS Mobile, and multiple core modules
Stock and procurement workload decreased by over 50%
Engineer app reduced manual work by 80% and lowered average job time from 2.5 hours to 1 hour 40 minutes
Majority of tasks were delivered on time using Scrum, with Kanban adopted later for prioritization
Ongoing multi-year partnership with multiple key milestones achieved

Platforms

Mobile
Web

Tech Stack

Android

Client Endorsement

Overall Review Rating

4.88

Timeliness

Cost Rating

Willing to Refer

Quality of Deliverables

“RichBrains has been an exceptional partner in developing necessary systems for the business. They've achieved key milestones and communicated regualrly through virtual meetings, email, and a messaging app. The team's vast expertise and praoctive appraoch has been vital to the partnership's success.”
Denis Elvis Omara
CIO
Date: 03/25/2024