endorsedOngoing

SaaS QR-Ordering and Club Management Platform

Services Covered:

Custom Software Development • Website Development • Mobile Application Development

Industry

Hospitality, Travel & Tourism

Duration

13 months

Budget

10K - 49K

Start Date

1 July 2025

Team Size

1-5 Employees

Engagement Model

Nearshore

Project Capability Score (PCS)

77/100

Good

Project Capability Score (PCS) estimates how capable Intobi is of successfully delivering a project like this, based on its past experience, track record, and ability to handle similar work. Learn more about PCS

Client

Confidential

Madrid, Spain

Project Summary

Intobi developed a SaaS platform for a nightclub-focused ordering system, building the platform architecture, role-based dashboards, and integrating payments and POS syncing. They launched the first version with core modules functional, established UI/UX consistency via Figma, and maintained steady development velocity with weekly deliverables. The team handled project management through Slack, Jira, GitHub and delivered features on time while remaining responsive to feedback.

Key Challenges

Develop the SaaS platform from the ground up including backend, frontend, and dashboards
Build and integrate payment flows (Stripe, Apple Pay, Google Pay)
Implement a multi-dashboard system for Customers, Waiters/Staff, Managers/CEOs, and Super Admin
Ensure scalability and security for nightclub environments
Design and maintain a modern UI/UX aligned with brand needs
Support POS integrations and generate nightly reports/recaps

Project Deliverables

Platform architecture and full SaaS web application with separate dashboards
Customer dashboard with QR ordering, interactive menus, secure payments, order tracking, and split-bill functionality
Waiter/Staff dashboard with real-time order management, table view, and performance tracking
Manager/CEO dashboard with KPIs, sales analytics, staff management, inventory, and activity logs
Super Admin dashboard with venue management, POS sync reports, error logs, backups, and global settings
Payment integration (Stripe Connect) and SaaS subscription billing
POS integration and nightly order recap reports
UI/UX design maintenance in Figma and adaptive responsive layouts
Infrastructure setup on AWS, monitoring tools, Twilio/SendGrid integrations, and deployment pipelines

Project Solution

Intobi built a full SaaS web application with separate dashboards for Customers, Waiters/Staff, Managers/CEOs, and Super Admin. They implemented a QR-code ordering customer flow with interactive menus and secure payments (Stripe, Apple Pay, Google Pay), developed real-time order management for staff, and created management dashboards with KPIs and analytics. They integrated Stripe Connect for club payouts, implemented POS synchronization and nightly reports, maintained UI/UX in Figma, and provisioned infrastructure and deployment pipelines on AWS with monitoring and external integrations (Twilio, SendGrid).

Project Outcome

Successfully launched the first version of the platform with core modules functional
Stripe payment system integrated enabling card, Apple Pay, and Google Pay payments
Real-time order management flow implemented for waiters
Role-based access control established for staff, managers, and super admins
Scalable architecture delivered to onboard multiple clubs with individual dashboards
UI/UX consistency ensured through maintained Figma designs for faster iterations
Steady development velocity achieved with weekly deliverables tracked in Jira

Platforms

SaaS
Cloud

Tech Stack

Amazon Web Services (AWS)

Client Endorsement

Overall Review Rating

Timeliness

Cost Rating

Willing to Refer

Quality of Deliverables

“Intobi has launched the first version of the platform, integrated the payment system, and implemented the order management flow. The team has established UI/UX consistency and has a steady development velocity. Intobi manages the project well, delivers on time, and is responsive to feedback.”
Larbi Benamour
Founder & CEO, SaaS Platform at Confidential
Date: 09/11/2025